Home | Meetings & Events | March Meeting | Services & Support | Services for Presenters

Services for Presenters

Speaker Preparation

Speaker Ready Room
Convention Center
Room D131

Preparing for Your Presentation
Speaker tips and information

Audio-Visual Equipment

Audio-Visual Office
Convention Center
Room D132

Audio-Visual Vendor
Email AVMG to rent extra equipment

Audio-Visual Hot Lines
There are phones in the convention center corridors that link directly to the A-V office. If you have an A-V problem, use these phones to call the A-V office.

APS Meeting Audio-Visual Policy

In the interest of ensuring a professional and smooth- running meeting, the American Physical Society has established an A-V policy. In keeping with our legally binding contract with our A-V vendor, AVMG, speakers are not permitted to bring their own projection equipment for use at the meeting.

Audio-Visual Available in All Sessions

The standard A-V package consists of:

LCD projector
Overhead projector
Screen
Laser pointer
Lapel microphone

Any additional A-V equipment must be rented by the speaker directly through APS’s designated A-V provider, AVMG. You can order equipment prior to the meeting by emailing AVMG or by contacting AVMG on-site in the A-V office, room 8228. The cost of additional equipment must be covered by the speaker.

LCD Projectors

Policy and Guidelines on Use of LCD Projectors
The responsibility for a smooth, technically trouble-free presentation ultimately rests with the presenter. APS strongly recommends that LCD projectors not be used for contributed talks (12 minute talks). The presentation schedule must be maintained and a problematic set-up of the laptop/projector uses up valuable presentation time. You are not allowed to use your own projectors at the meeting.

Speakers who plan to use LCDs must do the following:

Bring your own laptop computer, power cord, and any proprietary cords required for your computer. The APS is not responsible for the security of personal laptop computers.
Visit the Speaker-Ready Room (Park Tower 8226) provided by APS to run through the presentation to ensure a smooth and technically trouble-free presentation. If you encounter difficulties, consult with the A-V technicians.
Bring a back-up vu-graph presentation in case there are set-up difficulties with the LCD equipment.

Speaker-Ready Room

Oregon Convention Center
Room D131

Speaker-Ready Room Hours
Sunday, March 14: 2:00 p.m. – 7:00 p.m.
Monday, March 15: 7:00 a.m. – 5:00 p.m.
Tuesday, March 16: 7:00 a.m. – 5:00 p.m.
Wednesday, March 17: 7:00 a.m. – 5:00 p.m.
Thursday, March 18: 7:00 a.m. – 5:00 p.m.
Friday, March 19: 7:00 a.m. – 12:00 p.m.