A-V Policy at the March and April Meetings

In the interest of ensuring a professional and smooth-running meeting, the American Physical Society's A-V policy is as follows:

General Policy

In keeping with our legally binding contract with our A-V vendor, speakers are not permitted to bring their own projection equipment for use at the meeting.

The standard A-V package for all technical session rooms consists of an overhead projector, LCD projector, screen, laser pointer and lapel microphone. Any additional A-V equipment must be rented by the speaker directly through APS's designated A-V provider. The speaker is responsible for the cost of renting any additional A-V equipment.

Policy and Guidelines on use of LCD Projectors

The responsibility for a smooth, technically trouble-free presentation ultimately rests with the presenter. The APS is not responsible for the security of personal laptop computers.

• The APS does not encourage the use of LCD projectors for contributed talks (12 minute talks). The presentation schedule must be maintained, and as is too often the case, the set-up of the laptop/projector can be problematic, using up valuable presentation time.
• Speakers who do plan to use LCDs must do the following:
  • bring your own laptop computer, power cord, and any proprietary cords required for your computer.
  • visit the Speaker-Ready room provided by APS to run through the presentation to ensure a smooth and technically trouble-free presentation. Testing your presentation in the Speaker-Ready room prior to your presentation is strongly recommended to minimize equipment compatibility difficulties.
  • bring a back-up vu-graph presentation in case there are set-up difficulties with the LCD equipment.