Contact the Meetings Department

General Meetings Inquiries:
Abstract Help Line:

Meeting Functions Contacts

Second person listed is a back-up.

• Deadlines
• How to submit
• Receipt of
• Notification
• Session assignment changes

Bulletin [BAPS]
• Production schedule
• On-line program

Calendar of Meetings
• In Meeting Announcements
Gray arrow  Mr. Vinaya Sathyasheelappa

Gray arrow  Terri Olsen

Invited Sessions
• Letters to invited speakers
• Responses from invited speakers
• Session data base
• Requests for invited sessions/speakers to be held
  (or not held) at a specific day/time during the meeting
Gray arrow  Terri Olsen

• How to register
• Refunds
• Cancellations
• Deadlines
Gray arrow  Don Wise

Satellite Meetings
Gray arrow  Mr. Vinaya Sathyasheelappa

Meeting Announcements
Gray arrow  Mr. Vinaya Sathyasheelappa

Travel Grants
• Requests for
• Approval of
Gray arrow  Terri Olsen

Endorsed Meetings
Gray arrow  Terri Olsen


Unit Meetings

Hotel Contract Negotiations for Unit Meetings
Gray arrow  Terri Olsen

Help with Contracts for Unit Meetings
Gray arrow  Terri Olsen

Unit Meeting Space at APS General Meetings
Gray arrow  Terri Olsen

Meetings Department Staff

Ebony Adams
APS Meetings Planner
(301) 209-3226

Hunter Clemens
Director of Meetings
(301) 675-3653

Donna Greene
Scientific Programs Manager
(301) 209-3292

Terri Olsen
Head of Meetings Logistics
(301) 209-3287

Vinaya Sathyasheelappa
Meetings Manager
(301) 209-3266

Kara Shumaker
Senior Scientific Programs Coordinator
(301) 209-3617

Grace Stewart
Meetings Coordinator
(301) 209-3647

Ruth Teferi
Lead Scientific Programs Coordinator
(301) 209-3645

Don Wise
Senior Meetings Registrar
(301) 209-3289