Speaker Tips & Guidelines

Organize Your Research

Step back from the details of your research and think about what your audience might like to learn from your work. Keep it simple—remember, less is more.

  1. State the hypothesis and purpose of your research.
  2. Describe your methods of investigation.
  3. Include data collected and what was learned.
  4. Give conclusions based on the collected data.
  5. Emphasize the significance and highlights of the research.

Shape Your Presentation

  1. Prepare notes that highlight the salient points of your talk.
  2. Practice the delivery of your talk, along with your slide sequence. Be sure your talk fits the time allotted.
  3. Use simple sentences. Avoid jargon, highly specialized vocabulary, and unfamiliar abbreviations.
  4. Think about questions you might be asked, and prepare your answers. Be mindful of the limited time for Q&A.
  5. Audiovisuals should amplify your talk, not duplicate it.
  6. Do not include music or film clips or other copyrighted content with your presentation unless it is directly relevant to your research. If you must include music, film clips, or similar content, please ensure that it is either open source or conent for which you have copyright permissions to use. Please review the details on the speaker logistics page.
  7. Optimally display your work—don't use words if a picture conveys it more clearly (graphs, tables, charts, etc.).
  8. Use line graphs to show trends; bar graphs to compare magnitudes; pie graphs to demonstrate relative portions of a whole.
  9. Make sure your supporting audiovisuals are concise, uncluttered, and easily read from a distance. We recommend that you use a font of at least eighteen points or larger. This is especially important in presentations to a virtual audience because screen sizes vary by user.
  10. Read Logistics for Oral Presenters for a list of provided AV equipment and its use.
  11. Request special AV equipment early or it may not be available. You will have to pay for special equipment.

Gray arrow For AV policies and tips, see Logistics for Oral Presenters.

Be Prepared at the Meeting

  1. Check the online program of APS Meetings mobile app to see if there are any changes in your session.
  2. Most APS Scientific Meetings have a speaker ready room available. Stop by before your talk and test the equipment that will be available.
  3. If using a laptop and projector, read Logistics for Oral Presenters to know what to expect in your session. 
    Note: the APS March and April Meetings use a presentation management system. 
  4. Check the program changes board at the Registration Desk or the APS Meetings mobile app to confirm your presentation time has not changed.
  5. If possible, arrive at your session ten minutes early to set up and introduce yourself to the Session Chair.
  6. Stop your presentation when signaled by the Chair to do so.
  7. Retrieve your computer, flash drive, and any personal items at the end of your talk.